Owner-managed companies
Businesses drawing dividends that need proper documentation behind them.
Compliance & Company Secretarial
Company Secretarial Services
Ongoing company secretarial administration designed to keep small businesses organised and compliant.
Overview
How we help with Company Secretarial Services
Company secretarial work is what makes a company's decisions legally sound. Most owner-managed businesses skip it until a lender, buyer or investor asks for it.
We maintain your statutory books, prepare board minutes and shareholder resolutions for the decisions that need them, and produce proper dividend paperwork: vouchers and minutes dated correctly, so that dividends are not later reclassified as salary or an overdrawn loan account.
We can also act as your registered office and handle official correspondence, keeping your home address off the public register.
What's included
Everything covered in this service
This is ongoing support for the company's internal statutory records and the documentation of corporate decisions. It is broader than filing forms on the public register but is not legal advice or a substitute for directors' responsibilities. See Companies House compliance for event-driven public filings, company accounts for annual financial reporting, and formation support for a new entity. Directors can also review the official GOV.UK guidance.
- Statutory register maintenance
- Board minutes and shareholder resolutions
- Dividend vouchers and supporting minutes
- Share issues, transfers and share class changes
- Registered office and service address provision
- Companies House correspondence handling
Who it's for
Built around how you actually operate
Companies with several shareholders
Where decisions need recording formally.
Directors wanting address privacy
Owners who would rather not publish their home address.
FAQs
Company Secretarial Services: common questions
Do we really need dividend paperwork?
Yes. Without minutes and vouchers dated before payment, HMRC can argue the payments were not valid dividends, which can turn them into salary or an overdrawn director's loan with a tax charge attached.
Do small companies need a company secretary?
Private companies are not required to appoint one, but the underlying secretarial duties still have to be carried out. That is the work we take on.
What can ongoing company secretarial support cover?
The agreed service can maintain statutory registers and support minutes, written resolutions, dividend records and changes in officers or ownership, with filings coordinated where required.
How is this different from Companies House compliance?
Companies House compliance focuses on forms and information filed on the public register. Company secretarial support is broader ongoing administration of the company's internal records and corporate decisions.
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Let's talk about Company Secretarial Services
Tell us the company structure, records currently held and the decisions or recurring administration that need support. We will agree a practical schedule and define which matters need legal input.
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