Businesses buried in paperwork
Owners with a drawer of receipts and no current picture.
Finance Automation & Digital Accounting
Digital Bookkeeping
Integrated bookkeeping using bank feeds, receipt capture, automated processing and regular reconciliation.
Overview
How we help with Digital Bookkeeping
Digital bookkeeping is not just bookkeeping on a computer. It is bank feeds, receipt capture and rules doing the routine work so a person only handles the exceptions.
Transactions arrive automatically from your bank and payment platforms, receipts are captured by photo or forwarded email and matched to the transaction, and coding rules handle everything predictable. We review and reconcile on an agreed cycle, dealing with the items that need judgement.
The result is records that are current rather than retrospective, and digital record keeping that satisfies Making Tax Digital requirements as they extend.
What's included
Everything covered in this service
This is the recurring digital workflow for capturing, coding, reviewing and reconciling accounting records. It is not merely a software purchase and does not by itself move old data. Use accounting software setup for initial configuration, system migration for a controlled transfer, finance automation for connected approvals, or our broader bookkeeping service when the operating model need not be specifically digital.
- Bank and payment platform feeds with automated matching
- Receipt and invoice capture by app or email
- Coding rules for recurring transactions
- Regular reconciliation and exception handling
- Making Tax Digital compliant digital record keeping
- Live access to your figures at any point in the month
Who it's for
Built around how you actually operate
Businesses preparing for MTD
Companies and landlords who will need digital records.
Owners who want live figures
Businesses that need to see the position mid-month, not months later.
FAQs
Digital Bookkeeping: common questions
Do we still need to keep paper receipts?
Generally no, provided the digital copies are legible and retained for the required period. Digital capture also makes them far easier to find during an enquiry.
Does this satisfy Making Tax Digital?
Yes, provided records are kept digitally with a digital link through to the return. That is exactly how we set the process up.
What does a digital bookkeeping workflow look like?
Source documents are captured electronically, bank transactions flow into the accounting platform, and coding and reconciliation follow an agreed review process. Exceptions still need human attention and approval.
Is digital bookkeeping the same as changing accounting software?
No. Digital bookkeeping is the recurring process used to maintain records. Initial platform configuration or moving historic data between platforms is handled through software setup or system migration.
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Let's talk about Digital Bookkeeping
Show us how sales, purchases, expenses and bank transactions are currently captured. We will map the recurring workflow, responsibilities, review points and exceptions before recommending changes.
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